RSNA
  • Publications
  • Madison, WI, USA
  • $45,500
  • Salary
  • Full Time

Description: Responsible for managing daily operations in the Radiology editorial office in Madison, WI, assisting the Editor in schedule management and travel arrangement, and supporting Editor and Peer Review staff in accomplishing Journal goals.

Responsibilities Include: 

  • Manages daily office operations, including ordering and maintaining office equipment and supplies,
    handling incoming and outgoing mail and telephone queries, establishing and maintaining files,
    reviewing and forwarding invoices to RSNA Oak Brook, and so forth.
  • Assists the Editor with meeting and appointment scheduling, travel arrangements including expense
    reports, internal and external communications, reports, presentations, and so forth.
  • Checks incoming submissions for compliance with content and format guidelines and readies
    submissions for editorial review.
  • When revisions are received, checks all files for format compliance and verifies the presence of the
    necessary forms and permissions and corresponds with authors as necessary to obtain needed
    information.
  • Uses database software to identify and solicit reviewers for journal manuscripts.
  • Handles congratulatory, thank you, and various other communications with Editorial Board members,
    authors, reviewers, and other Journal contributors.
  • Works with RSNA staff in Oak Brook, at times communicating on behalf of the Editor regarding
    information and reports needed.
  • When necessary, works in Editorial Office during RSNA Annual Meetings, assisting Editor, Editorial
    Board members, panelists, and other attendees as necessary.

Requirements: 

  • Bachelor's degree or higher
  • 5-7 years' experience as an executive assistant
  • Proficiency with current Microsoft Office Suite and Excel
  • Experience with manuscript processing software and database management
  • Excellent interpersonal, oral, and written communication skills, with extensive experience in business correspondence
  • Excellent organizational skills
  • High attention to detail
  • Ability to work both independently and as a member of the editorial office team
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